9-12 Months in advance:

• Call us and make an appointment and check for availability for your school size. 
• Sign a contract with a down payment to reserve dates.

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6-9 Months in advance: 

• Start discussions with parents about fundraising. We may visit your school to talk about the camp experience.
• Schedule a tour to get a feel for our campgrounds!

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4-6 Months in advance:

• Recruit your chaperons/cabin leaders! You will be responsible for recruiting and screening.

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2-3 Months in advance:

• Copy and distribute all  forms to the students' parents. This will include the waiver and allergy form. 

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1 Month in advance:

• Give the front office finite numbers of male and female guests so we may house them appropriately. 
• Complete and turn in the Trip Planning packet to the front office via e-mail or fax.

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1 Month - 2 Weeks before arrival:

• Turn in any last minute documents.
• Give office any last minute information about student special needs/allergens.
• Give front office names of all adults that will be supervising your students. 

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2 Weeks before arrival: Contact the Office in case you need to submit any last minute requests to your itinerary.

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1 week before arrival:

• Double and Triple-check your work and communicate with your colleagues about your trip. 
• Remind your students of what to pack and what not to pack for the stay

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24 hours before arrival:

• Give students a health screening. Students may not be able to attend camp if: extremely ill, has lice, or is recovering from a flu.

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Day of arrival:

• Typical arrival time of buses are between the hours of 1000-1100. Orientation starts after students walk off the bus.
• Walk up to front office to retrieve all essentials and important information for your stay!

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Before Departure:

• Make sure to pack up all medications, luggage, and handle next years reservations for camp!
• Turn in name-tags, keys, and settle the final balance of your stay.